Time to get real about remote event presence

By Seamus Byrne in Media News on
COVID-19 has claimed a lot more scalps than just Mobile World Congress over recent days. GDC has lost many major vendors, and Facebook just called off its F8 conference. I'm scheduled to head to an event in San Francisco at the end of March, but I'm not entirely sure that will definitely go ahead either. The spread continues… 
 
Of course, we've been encouraged to reduce our international travel if we want to get serious about environmental catastrophe. And every conference has a notorious 'con flu' phase afterwards where many, many people have caught *something* from *someone*. So why must we continue to gather in large groups to conduct professional events, launches and seminars?
 
The answer is obvious. Being there in the flesh makes us active participants. A conference call is a vastly different experience from being in the room. Our attention is focused and the pull of literally-anything-else is off the table. Physical presence is a commitment like no other.
 
So how do we solve for this? Because we must. And we have the tech to get it done. One tweet quipped that Facebook should send everyone a free Oculus and hold a VR conference instead. It's not all that crazy. We just have to solve for two bigger issues than tech:
 
1. Acceptance that virtual / remote presence is valid in hosts
2. A shift toward 'active' remote presence in participants
 
As someone who largely works remotely, I regularly see the ongoing perception amongst bosses that people can't possibly be doing their job properly if they're not at a desk. It's as stupid as the cube farm revolution that ruined office work in the first place.
 
But this spills into a lack of telepresence for simpler things than major conferences. Press conferences rarely offer remote presence, and when they do it's usually just a voice line to listen in. There are ample tools to allow for remote connection to see the room and any presentations with minimal effort required. But the idea of capturing the 'full' attention of participants drives the notion that you must come to the room if you want to receive the real news.
 
The flipside is that many people who dial in remotely often do treat it like a side-mission while they keep tapping away at their keyboards and getting other things done. Just yesterday a Telstra conference call had multiple incidents when callers failed to mute and were paying so little attention that repeated requests for callers to check they were muted were largely ignored.
 
But if all we're offered is a phone line then we aren't being treated as equal to those in the room nor being asked to offer ourselves wholly to the conference.
 
Video calls would be a step forward. Being on camera demands some level of visual participation, and gathering a window of many faces together for the speakers to include in their address would feel more active and inclusive of those outside the room. For those online, seeing both the presentation and the speaker would be helpful too. And delivering every remote participant in HD quality isn’t necessary. It’s just a ‘proof of life’ in a way for those outside the room, so they can be seen and heard, but not really become a focus. But video at least feels like a step toward active commitment ahead of engaging in something even more active.
 
Telepresence robots are here and they're already excellent. Remote driveability, remote video link of face and voice to actively engage with those around us. But mostly these are still treated as novelties used to line up at Apple store launch day queues or as their own cute booths at conferences instead of actually sending hundreds of them out on the show floor to do some real work.
 
Imagine a fleet of telepresence robots at every major conference. A virtual ticket option allows participants to book an hour or two of access to the show floor. A show map lets you engage a bot near the area you want to spend time in, or to switch to another area instead of robotically meander across the venue if you're in a hurry.
 
Vendors still want that chance to have a share of our attention at a major event, and the serendipity of shared conferences can be valuable when the online world has been SEO'ed to the point where the cream only rises if it's paid for the privilege. So we still need big events. But excluding those who choose not to travel feels like it should be a relic at this point.
 
Culturally, we just need to pull the trigger and let everyone get over the amusement value of robots mixed in with humans around an event. It'll pass quickly and everyone will just get on with things.
 
Step One: PRs, please start offering genuine (but static) remote presence at launches and briefings.
 
Step Two: Event hosts, please get on with offering remote presence fleets and special virtual ticket options for people who want to do more than just read about it later.
 
The technology is here, we're just not using it to distribute our attention effectively yet (apologies to William Gibson).

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